Product #1  Progress Notes
Product #2 Clinic Software


Simple, straight-forward organization so you can find what you need when you need it.

Share your files across multiple devices and platforms.

Ruby Electronic Docs allows your agency’s direct care support staff to quickly and easily enter the critical information they intake in one place – and access it from any web-enabled device — desktop, laptop, or tablet


    General Info Emergency Fact Sheet Requirements Medication Diagnoses Work/Day Program Important to Know Section Behavior/Clinical Plan Earnings Incident Reports Confidential Logs


    Adaptive Living Skills (ADLs) Manage Client Behaviors, Goals & Incentives Staff Training IP Info and Treatment Plans Staff Time Report Staff Check In’s GPS


    Billing Forms Donor Management Outcomes Export of all Progress Note & Incident Report Data


  The Ruby Vision All people with intellectual, developmental and mental disabilities deserve to live a fulfilling and purposeful life. They need the opportunity to make a meaningful contribution to society. They also should be able to make decisions, act on them, and understand their repercussions. To accomplish this you need a dedicated staff to maintain a caring and supportive environment. Ruby helps organizations work more effectively with clients and support staff. Ruby’s precise monitoring of daily client activities helps avoid surprises that negatively impact direct care staff, the dedicated professionals who work so hard every day to make informed decisions about the individuals in their care. Ruby is able to detect problems, solve them, and implement corrective measures without confrontation. The result is a work environment that avoids discord, conflict, and stress with reduced turnover and higher success rates. It also avoids unnecessary regulatory hurdles by giving regulators exactly what they need. At our own agency, Elegant Clinical, we are fueled by the positive energy Ruby generates, helping our clients gain control of their personal resources. Ruby provides the up-to-date information you need to get the best from your employees and clients. We believe that every person who works for, or receives services from, Ruby is in the process of growing, developing skills, making choices, and becoming more interconnected with the community.  We firmly believe there are no limits to what we can accomplish together if we are motivated, inspired and armed with all the right information. Our Mission To ensure that people with Intellectual, Developmental and Mental Disabilities are provided focused and dedicated care and coaching in a supportive and professional environment. Our Strategy and Contribution Develop and offer the highest quality products and services, that meet all stakeholder needs and requirements, and allows care providers in the Intellectual, Developmental and Mental Disabilities industry to minimize administrative time and maximize client interaction time. Our focus is on quality and maximized care provider interaction with clients. We’re direct service professionals and we are working in the field all the time. We work with people with intellectual, developmental and mental health disabilities. And Ruby Red is the tool we always wished we had to help us do our job. We know that when you’re working with someone, administering meds, providing on-site training, scheduling family meetings and all the tasks that you must do every day – you don’t have time to write your notes or even find a computer to log in and click on the different screens to enter the information. So, we’ve developed an app that lets you enter what you need to enter, when you need to enter it. The Ruby Story After my involvement in the start of a non-profit organization, Elegant Clinical Corporation (elegantclinical.com) which is a special day program for individuals with developmental, intellectual and mental health disabilities in Connecticut, we quickly realized how much more time we may have on our hands if we could get a hold of an electronic documentation system that worked.  We started on our search and called, researched and looked into many.  The prices were astronomical and the training required was scary! We have quite a bit of turnover in this industry so training dollars end up being high with a system if we can’t find something that is easy to use and gives us all that the states mandate then it is useless, not to mention inefficient if people can’t figure out all the features.  We would paying for something essentially that we are not using. We had a great progress note system that tracked a lot in a word document so we started looking into the Universe for a developer that may be able to take that information and put it into data, percentages for goals, track all of our trainings, time and attendance, medication, activities, social skills and of course behaviors.  We started off getting the basics and have evolved into a pretty incredible system over the past few years.  We are really proud of it. Ruby Electronic Documentation System was developed and it is the Apple to the Microsoft that is out there! Finally!  A system that when the state comes out, you feel proud directing them to it, using the reports, graphs, and percentages are done for you.  The data is real.  When the state comes out, we don’t have to take some of the suggestions and come down on our staff.  We can now make changes in the system so that we get the results we are looking for.  Staff can jump right on it, trained by their peers to use it.  We don’t have to get a train the trainer, send someone somewhere.  We are able to have everything available on any type of device with wi-fi connection, all HIPAA protected. I could not ask for more in a product to run day to day operations and beyond.  Doing quarterly reports/graphs used to be anxiety-provoking, now I get excited to use the system to produce this information.  Tracking challenging and positive behaviors makes us even more step ahead.  It showcases the good work I know we are doing daily and we don’t have to waste our time, or trees and real work can be done.  Soliciting donations to enhance programming, spending quality time with the individuals we are here to serve, listening to them knowing the work load is so much less so that they can be more productive in the world and carrying out our missions.  This is what the work is all about!  I am so honored to present this product to providers and personally guarantee your love for it! -Karen Gaston, Ed.D.-CEO Elegant Clinical Corporation & Ruby Electronic Docs  

About The Founders

Karen Lapienski-Gaston, Ed.D., Chief Executive Officer
Karen has a diverse background in business with passion, integrity and purpose. She has a doctorate in psychology with over a decade of inpatient therapy, psychological testing, and developing clinical plans. Her mission is as clear as a blue sky on a fog-less day. It radiates from within her heart. It is clear in the empire she leads and within the team she works with.
Tracy Mark Gaston, Chief Operations Officer
Tracy brings a business, entrepreneurial mind from over twenty years in business and over 14 years working in the field with people with special abilities. He started from the ground floor and worked his way to the top. His direct management style is necessary in this field as well as his drive and proven ability to deliver.
India Brantley, Account Executive
India Brantley brings expertise on Ruby after using it since inception. She is a wizard at Ruby. She is a top-notch problem solver and can help your organization with any of their customization needs. India brings a sense of calm and patience to teach the product and really enhance service quality.


“I just want to take this opportunity to thank you and the whole Ruby team.  I recently started a business providing habilitation services to individuals with intellectual disabilities.  I quickly realized the need for electronic progress notes and began my search.  So many were so far out of my price range I had almost given up the idea, then I found Ruby.  The system is exactly what we need and the price can’t be beat.  We have been using it since the company started and we love it!  Not only is the system great and support we have gotten is phenomenal.  We always get a response within an hour or less.  They are so patient with our questions and fix all our mistakes.  We couldn’t be happier.  If you looking for an electronic system look no further.  The name might be Ruby but the service is diamond!” -Vickie D’Avanzo of Stellar Support Services “I don’t use computers, but when I came to Elegant, I was able to use Ruby with ease.” – Anonymous Direct Care Staff “A ‘not-complicated system’ with all the necessities.” – Dan Smith, Options Unlimited Incorporated “Communication is better because it is detailed and on point. No better system, straight and to the point without issues.” – Chantel Boswell, Elegant Clinical Corporation

“Fantastic, Robust System, A +!”
“It really captures the collaboration between a Program and IT Department-FINALLY!”



Interested in purchasing Ruby Electronic Docs? Or just want to say hello? Either way, we’d love to hear from you!

Call us at 860-413-9509, or send a message below:


Ruby Electronic Docs Blog

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